Document Intelligence Tool
Search every PDF.
Instantly.
VaultSearch is a single-file, fully offline PDF search tool. Drop in hundreds of documents and find anything across all of them in seconds — no cloud, no subscription, no setup.
One-time licence
$399
No subscription. No renewal. Yours forever.
Johnson AND contract NOT draft
Agreement_2021.pdf
3 matches
…this contract was entered into by Johnson & Associates pursuant to the terms agreed upon in the…
Correspondence_Mar.pdf
1 match
…following the signing of the contract, Johnson confirmed receipt of all deliverables on the 14th…
Client_Notes_Q3.pdf
2 matches
…Johnson requested amendments to the contract scope prior to final execution in September…
Everything you need. Nothing you don't.
Built for professionals who work with large volumes of PDF documents.
Folder & subfolder import
Load an entire document vault in one click. VaultSearch indexes every PDF across all subfolders automatically.
Instant full-text search
Search across hundreds of documents simultaneously. Results appear as you type with highlighted snippets and page numbers.
Boolean & wildcard search
Use AND, OR, NOT operators and wildcard* matching for precise, powerful queries. Whole-word mode prevents partial matches.
In-app PDF preview
Click any result to open the PDF exactly at the matching page with highlights. Zoom, pan, and navigate without leaving the app.
Snip & capture
Draw a selection over any part of a PDF page to capture it as an image. Download or copy to clipboard instantly.
AI document assistant
Ask natural language questions across your selected documents. Powered by your own Anthropic API key — your data never leaves your machine.
Powerful search, simple interface.
Toggle Advanced mode for boolean logic — or just type and go.
Lease_Agreement_2022.pdf
Contracts/Residential
4 matches
p.7 — …the contract between Smith Properties LLC and the tenant was executed on March 3rd, binding both parties to the…
Correspondence_Apr2022.pdf
Correspondence/2022
2 matches
p.3 — …following execution of the contract, Smithson Legal confirmed all amendments were incorporated into the final…
Board_Minutes_Q1.pdf
Board/2022
1 match
p.12 — …motion to approve the contract with Smith & Associates was carried unanimously by the board on January 18th…
Who uses VaultSearch?
Any professional who stores critical information in PDF documents.
Legal & Compliance
Search case files and contracts in seconds
Lawyers and paralegals use VaultSearch to locate specific clauses, names, or dates across hundreds of case documents without printing a single page.
Genealogy & Archives
Find names across decades of scanned records
Researchers load entire archive folders and search for family names, dates, and locations across thousands of historical documents instantly.
Finance & Accounting
Locate figures across statements and reports
Accountants search across annual reports, invoices, and statements to find specific transactions, entities, or amounts across an entire client vault.
Property & Real Estate
Search leases, titles, and correspondence
Property managers maintain a searchable vault of all leases, inspection reports, and tenant communications — accessible from a single file.
100% offline
Your documents never leave your machine. No cloud upload, no server, no internet required.
Single HTML file
Zero installation. Open in any modern browser on Windows, Mac, or Linux.
Your own AI key
AI features use your Anthropic API key. No data passes through us — ever.
No subscription
Pay once, use forever. No renewals, no account, no ongoing cost.
Simple, transparent pricing.
One price, full product. No tiers, no feature gating, no surprises.
Full Licence
One-time purchase
$399
One-time fee — no renewal ever
Everything included. Use on your own machine with no restrictions. Covers one licensed user or one organisation's internal deployment.
- Full-text search across unlimited PDFs
- Folder & subfolder import
- Boolean & wildcard search
- Whole-word match mode
- In-app PDF preview with zoom & pan
- Snip & capture tool
- AI document assistant (your API key)
- Export results to CSV
- 100% offline — no cloud required
- Works on Windows, Mac & Linux
- Free updates to current version
Need multiple licences?
Contact us for volume pricing if you're deploying across multiple teams, offices, or departments.
Custom white-label versions with your branding are available for resellers and enterprise clients.
Also included
- Licence key activation
- Email support