Document Intelligence Tool
Search every PDF.
Instantly.
VaultSearch is a single-file, fully offline PDF search tool. Drop in hundreds of documents and find anything across all of them in seconds — no cloud, no IT setup, no data ever leaving your device.
Johnson AND contract NOT draft
Agreement_2021.pdf
3 matches
…this contract was entered into by Johnson & Associates pursuant to the terms agreed upon in the…
Correspondence_Mar.pdf
1 match
…following the signing of the contract, Johnson confirmed receipt of all deliverables on the 14th…
Client_Notes_Q3.pdf
2 matches
…Johnson requested amendments to the contract scope prior to final execution in September…
Everything you need. Nothing you don't.
Built for professionals who work with large volumes of PDF documents.
Folder & subfolder import
Load an entire document vault in one click. VaultSearch indexes every PDF across all subfolders automatically.
Instant full-text search
Search across hundreds of documents simultaneously. Results appear as you type with highlighted snippets and page numbers.
Boolean & wildcard search
Use AND, OR, NOT operators and wildcard* matching for precise, powerful queries. Whole-word mode prevents partial matches.
In-app PDF preview
Click any result to open the PDF exactly at the matching page with highlights. Zoom, pan, and navigate without leaving the app.
Snip & capture
Draw a selection over any part of a PDF page to capture it as an image. Download or copy to clipboard instantly.
AI document assistant
Ask natural language questions across your selected documents. Powered by your own Anthropic API key — your data never leaves your machine.
Powerful search, simple interface.
Toggle Advanced mode for boolean logic — or just type and go.
Lease_Agreement_2022.pdf
Contracts/Residential
4 matches
p.7 — …the contract between Smith Properties LLC and the tenant was executed on March 3rd, binding both parties to the…
Correspondence_Apr2022.pdf
Correspondence/2022
2 matches
p.3 — …following execution of the contract, Smithson Legal confirmed all amendments were incorporated into the final…
Board_Minutes_Q1.pdf
Board/2022
1 match
p.12 — …motion to approve the contract with Smith & Associates was carried unanimously by the board on January 18th…
Who uses VaultSearch?
Any professional who stores critical information in PDF documents.
Legal & Compliance
Search case files and contracts in seconds
Lawyers and paralegals use VaultSearch to locate specific clauses, names, or dates across hundreds of case documents without printing a single page.
Genealogy & Archives
Find names across decades of scanned records
Researchers load entire archive folders and search for family names, dates, and locations across thousands of historical documents instantly.
Finance & Accounting
Locate figures across statements and reports
Accountants search across annual reports, invoices, and statements to find specific transactions, entities, or amounts across an entire client vault.
Property & Real Estate
Search leases, titles, and correspondence
Property managers maintain a searchable vault of all leases, inspection reports, and tenant communications — accessible from their desktop app.
100% offline
Your documents never leave your machine. No cloud upload, no server, no internet required.
Works on your desktop
Installs as a desktop app on Windows, Mac, or Linux. No IT department, no setup — just click and go.
Your own AI key
AI features use your Anthropic API key. No data passes through us — ever.
Annual license
Simple per-year pricing with license key activation. Cancel or renew anytime.
Simple, transparent pricing.
Three plans scaled to your team size. Every plan includes the full product.
Essential
$499
Per year · Up to 3 users
Perfect for individuals and small teams. Each user receives their own unique license key.
- Up to 3 license keys
- Full-text search — unlimited PDFs
- Folder & subfolder import
- Boolean & wildcard search
- In-app PDF preview
- Snip & capture tool
- Export results to CSV
- AI document assistant
- 100% offline & private
- Email support
- Automatic updates
Get Started — Essential
Most Popular
Professional
$1,250
Per year · Up to 10 users
Ideal for growing teams and departments who need shared access across multiple workstations.
- Up to 10 license keys
- Full-text search — unlimited PDFs
- Folder & subfolder import
- Boolean & wildcard search
- In-app PDF preview
- Snip & capture tool
- Export results to CSV
- AI document assistant
- 100% offline & private
- Priority email support
- Automatic updates
Get Started — Professional
Enterprise
Custom
Annual · 10+ users
For large organizations, multi-department deployments, or white-label requirements.
- Unlimited license keys
- All Professional features
- Volume pricing
- White-label branding available
- Dedicated onboarding
- Custom contract & invoicing
- Priority support
- Automatic updates
Contact Us for a Quote